Present

Martyn Blackwell, Craig Emerson, Pete Carpenter, Peter Webster, Bob Thompson, Allen Adamson, Courtney Gunn, Rachel Welbourn, Penny Butcher

Apologies

Previous Meetings minutes:

Penny is spelt incorrectly.

Apologies were actually from BT and not Rosemary, who has stepped down from the committee.

Agreed to approach several parents regarding the safeguarding role. Who agreed to own this action? - MB

Finance and Treasurers report

185 members including 3 families. Membership numbers are still following a downward trend.

A large proportion of the expenditure is due to Covid expectantly.

There will also be expenditure for the upcoming NAL.

The Fusion bill requires payment soon.

Membership

The numbers are as above.

MB will send an email to all coaches asking how many athletes they have within their groups and what they believe their capacity to be.

There are 58 young people registered to join Beagles Plus from September.

AA will do front of house duties for Beagles Plus, Caitlin to head the coaching, and AA will organise additional coaches to assist.

Committee agreed to keep numbers below 60.

Cost agreed at £4.00 per session. PW will post something on the website.

Welfare

EA recommend adopting their code of conduct launched in June.  Committee agreed to adopt this.

MB still looking for a Welfare officer.

All Officers/Coaches and other volunteers will be required to agree and sign up to the Code of Conduct, as agreed by the committee. Those that don’t will not be able to continue with their role for the Club.

Event Management

AA to arrange a Costco membership.

For NAL event, the field will be used as an overflow car park.

Committee agreed to replicate Stevenage’s Facebook postings of event results. RW, AA and PW to meet to facilitate this.

Volunteers / Coaches and Officials

Anthea Harries has volunteered to help the club. Committee agreed to offer her the costs for Level 1 Official.

Volunteer co-ordinator to be discussed at the next meeting.

Coaching Structure

Also, to be discussed at the next meeting

Drop Box

PW explained add-ons to the existing website contact management system.PW to continue looking into alternatives, such as One Drive, Organisational Drop Box, Amazon Machine and Google Drive and report back at next meeting.

AOB

RW to produce a schedule of meetings and alternate these with virtual (Mondays) and in-person (Tuesdays).

Cross Country to be Agenda item for next meeting

Closed at 21.12pm