Bedford & County AC Privacy Statement

About us

Bedford & County AC (BCAC )is a private company limited by guarantee, incorporated and registered in England and Wales with company number 08438935. BCAC is the data controller under data protection legislation.

What data we will collect

In becoming a member of BCAC, BCAC will collect certain information about you which will include your name, date of birth, gender, nationality, ethnicity, URN number, email address, address, telephone number(s), names of the EA affiliated clubs that you are a member of, coach, school/university and details of any coaching or officiating licenses you hold (Athletics Data). BCAC will also collect the full name, address and telephone numbers of emergency contacts and your health information (Emergency Data).

Why we will collect it

We will collect and process your Athletics Data for the purposes of registering you as a member of BCAC and administering your involvement in the sport. We will process it on the basis of legitimate interests. The legitimate interests are the interests of registering you as a member and to administer the sport. We will only use your Athletics Data for the purposes of registering and administering your involvement in the sport unless you have opted in to any subscriptions.

How long we will keep it

We will retain your Data for such time as you are an athlete registered with us and will then delete your information on a staged basis as follows: Type of info

Date of deletion

Athletics Data Four years after an individual has not played an active part in the sport.

Emergency Data

Four years after an individual has not played an active part in the sport.

Name, Gender & Age (where a member has received an honour or holds a record or similar)

For such time as the athlete holds such honour/record

Your rights

You have the following rights under data protection legislation:

  1. to access a copy of the information comprised in your personal data;
  2. to object to processing of your personal data that is likely to cause or is causing damage or distress;
  3. to prevent processing for direct marketing;
  4. to object to decisions being taken by automated means;
  5. in certain circumstances, to have inaccurate personal data rectified, blocked, erased or destroyed; and
  6. to claim compensation for damages caused by a breach of data protection legislation.

Sharing your data

We may share your Athletics Data with athletics partners such as England Athletics (EA), UK Athletics, other Home Country Athletics Organisations, selected members of the National Council, Regional Councils, County Athletics Association and / or Area Athletics Association, Event Organisers operating under EA rules, The Bedford Athletic Stadium Operating Company/Organisation and third- party data managers that we appoint as data processors as part of administering your involvement in sport. We will not transfer your data to any other third parties without obtaining your consent and, where possible, will anonymise your data before sharing. We will also not share any other personal data you provide to us that is not Athletics Data.

Privacy policy

All of the personal data we collect from you will be collected, stored and processed in accordance with the terms of BCAC’s privacy policy which can be located at www.bedfordandcountyac.org.uk Complaints If you have any concerns or complaints in relation to how BCAC collects and/or processes your personal data, you should contact BCAC’s data protection officer in the first instance. If you are dissatisfied with how your concern/complaint is dealt with by BCAC, you have the right to report your concern/complaint to the Information Commissioners Office (www.ico.org.uk)

Cookies

Our website puts small files (known as ‘cookies’) onto your computer to collect information about how you browse the site. Cookies are used to:measure how you use the website so it can be updated and improved based on your needsremember the notifications you’ve seen so that we don’t show them to you againOur website cookies aren’t used to identify you personally.You’ll normally see a message on the site before we store a cookie on your computer.Find out more about how to manage cookies.How cookies are used on our website

Measuring website usage (Google Analytics)We use Google Analytics software to collect information about how you use our website. We do this to help make sure the site is meeting the needs of its users and to help us make improvements, for example improving site search.Google Analytics stores information about:the pages you visit on our websitehow long you spend on each our website page
how you got to the site 
what you click on while you’re visiting the siteWe don’t collect or store your personal information (for example your name or address) so this information can’t be used to identify who you are.We don’t allow Google to use or share our analytics data.Google Analytics sets the following cookies:

Cookie name Purpose Expiry
_ga This helps us count how many people visit our website by tracking if you’ve visited before 12 months
_gid This helps us count how many people visit our website by tracking if you’ve visited before 1 day
     

Cookies make it easier for us to provide you with our services. With the usage of our services you permit us to use cookies.
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